Productivity, Time And Quality Management

Introduction

Do you need a tool to improve your productivity, time And quality management? I would like to share a simple tool that I used to increase my own productivity. The tool has been used by Dwight Eisenhower, who was known as a very productive person. He served as the US President, a five-star general in the US Army, a Supreme Commander of the Allied Forces in Europe during World War II, a President of Columbia University, the first Supreme Commander of NATO, and still has “me time” to pursue hobbies like golfing and oil painting.

Eisenhower Box

The tool is known as the Eisenhower Box (figure below).

Autosoft Productivity, Time And Quality Management Blog  Information Technology

It is simply divided into 4 partitions:

  1. Important-Urgent
  2. Important-Not urgent
  3. Not-important-Urgent
  4. Not-important-Not-urgent

How to use it?

First, insert all your ongoing activities and tasks into the partitions according to its importance and urgency. Then, do the following for each task:

Important-Urgent

These are the lists of important tasks that need to be done fast and it’s urgent. Always focus on completing these tasks first.

Important-Not urgent

These are the lists of important tasks that need to be done. But, it’s not urgent. Schedule the tasks or postpone it and move it to the Important-Urgent section later.

Not-important-Urgent

These are the lists of unimportant tasks but required to be completed urgently. For example, You can delegate this task to others, namely your staff or team members in your organization. It is well known that good leaders often delegate and they delegate smartly.

Not-important-Not-urgent

These are the lists of unimportant tasks and it would be wasting your time. Remove it from your life!.

Where to get it?

You can download the tools here for free. Download.

Autosoft Productivity, Time And Quality Management Blog  Information Technology

Author: Hariz Adnan

Strong academic and practical knowledge across Computer Science, Data Mining and Artificial Intelligence. Recognized as an excellent researcher and writer with 7 years experience coupled with solid multitasking abilities. Able to communicate as well as motivate as the results of working as IT lecturer and in the industry. A knowledge lover who is about to complete Ph.D. in IT journey

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